Daystar University Ethics Review Board (DU-ERB)

Proposal Submission  Guidelines

Submitting an Application

The Daystar University Ethics Review Board (DU-ERB) receives research proposals for Ethical Review from applicants through the ERB Centre housed within the university’s Directorate of Research & Graduate Studies.

ERB Applications are uploaded on Thesis Management System (TMS) using the below link:
-Daystar university students / Researchers: https://graduatestudies.daystar.ac.ke/
-External students / Researchers: https://graduatestudies.daystar.ac.ke/index.php?module=ext/public/form&id=1

All researches must obtain approval from DU-ERB or any other Ethics Review Board/Committee accredited by National Commission for Science, Technology, and Innovation (NACOSTI).

Application Requirements

An application for review of the Ethics of proposed research should be submitted by a qualified researcher responsible for the ethical and scientific conduct of the study. This is done on a prescribed application form which can be downloaded from TMS or the university website: https://www.daystar.ac.ke/erb.html

These requirements will include the following:

  • The application form and its attachments
  • The documents should be written in English [documents written in other languages should be translated into English] at the expense of the applicant.
  • There shall be a fee for the review of every proposal which shall be determined from time to time by Daystar University ERB. The current charges are as follows:-
    Application Fee

Payment is to be made to the ERB Research center and a copy of the receipt attached to the application form.

Payment of review fees can be done through:-

  • Direct deposits to Daystar University accounts (visit the university website for the bank account details)
  • Mpesa (Preferred) ▪ Lipa na mpesa 
    ▪ Paybill 
    ▪ Business no. 209800 
    ▪ Account no. ERB followed by your name 
    ▪ Amount: add Ksh. 50 to the review fee amount for bank transaction charges.

    Please note that normal review takes up to 21 days from the time the Reviewers are allocated protocols while the expediting reviews would mean emergency reviews or protocols reviewed within less than 21 days or to meet the required deadline.

  • Applicants are advised that DU-ERB may subject proposals to a plagiarism check. Proposals that register a similarity index of more than 20% (for students) and 15% (for non-students) will require revision by the Author before being accepted by DU-ERB for ethical review.
  • The acknowledgement of the application and a reference number is communicated to the applicant within reasonable time.
  • Where the DU-ERB requests supplementary information or changes to documents from the applicant, such information should be provided to the ERB within 14 days of such request.
  • Where clarification is sought and Researchers fail to respond within 14 days, DU-ERB will send a reminder and allow a further 7 days period for response. Beyond this period, the application file will be closed.
  • A Researcher may be required to appear before DU-ERB. In such a situation, sufficient notice will be given to the applicant.

Schedule for Submission of Proposals

  • DU-ERB meets every first Friday of every Month except January.
  • The decision of DU-ERB on a project proposal is communicated to the Principal Investigator of the project through the Secretary of the ERB.
  • All communications to the DU-ERB concerning project proposals should be directed to the Secretary of the DU-ERB on email duerb@daystar.ac.ke.